Here's a short video on why to write first and format later using Styles. Headings can make text stand out and help people scan your document. The simplest way to add headings is to use heading styles.
If you don't see the style you want, click a left, right, or down arrow to see more available styles. Headings make text stand out and help people scan your document.
Select the text you want to use as a heading. On the Home tab, click the heading style you want to use. Need more help? Expand your skills. If you're unable to select Different First Page , it may be because an object within the header or footer is selected.
Click in an empty area within the header or footer to make sure nothing is selected. If you've created a page number in the side margin , it's still considered part of the header or footer. You won't be able to select the page number unless the header or footer is selected. An alternative way to modify your page numbering is by using section breaks.
To learn how to do this, read our article on Modifying Page Numbers in Word. Word Working with Headers and Footers. Inserting a header. Typing text into a header. Selecting a date format. The following steps show how to customize the built-in heading styles in an individual Word document. There are many ways to change styles in Word.
Make all necessary formatting changes in the Modify Style dialog box. Here are the eight basic modifications:. Select Only in this document to ensure that your customized style is limited to your current document.
Ensure that Automatically Update is not checked. Select the OK button to save your changes. The only options are to link to built-in Heading styles or individual bookmarks.
Word makes it very easy to create hyperlinks to text formatted with the built-in heading styles. If you use custom styles, your only option is to bookmark every heading individually and pray to the God of your choice that you edit your heading text very carefully around the bookmarks.
If you use SEQ fields for numbering captions or other lists, you can use a switch in the SEQ field to tell Word to re-start the numbering after each occurrence of a built-in Heading style. For example, you might tell the SEQ field to restart after each paragraph in Heading 1 style. There is no equivalent switch for custom styles. Word's Help lists all the switches for the SEQ field. Just look up "SEQ". In Word and earlier versions, Document Map produces very peculiar results unless Word can easily see the structure of your document.
And the number one way that Word looks for structure in your document is looking for use of the built-in heading styles. For Word , Microsoft changed the behaviour so you won't see peculiar results.
But, in Word , the Document Map is even more important than ever before. So it's even more important to use the built-in heading styles. By the way, in Word and earlier versions, you can modify the font and shading used in the Document Map.
Simply modify the built-in style called "Document Map". Screen readers used by people with vision impairment rely on the built-in heading styles to make sense of documents. A screen reader doesn't know what to make of your built-in style and, worse, can't recognize that direct formatting eg bold, a large font size identifies a heading. To make accessible documents, use Word's built-in Heading styles.
Furthermore, using the built-in heading styles enables you, or readers of your document, to use the Document Map effectively as described above. The Document Map is used by people with limited mobility to navigate documents. Word can create cross-references to your headings eg "see Panama , below". If you want un-numbered headings, and you use the built-in heading styles, then you can create cross-references with ease.
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